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GENERAL
"Seed"
Funds. - CCRSO has funds available
to help cover the cost of Team visits. If the organizing committee
needs help meeting "up-front" costs such as: cost of
booking a hall, printing flyers, newspaper/radio ads etc. CCRSO will
advance up to $1,500 in "seed" money to help defray these
expenses. Any funds advanced by CCRSO for this purpose are to be
repaid first, from any donations/collections during the mission.
PARISH/ORGANIZING
COMMITTEE
The
sponsoring Parish/Organizing Committee will be responsible for:
Site: Providing
a suitable site/venue for the event including set up, take down,
sound system, lighting/heating, security, liability insurance and all
other aspects relating to the venue.
Advertising
and Publicity: Preparing, printing
and distributing of all advertising and promotional material. CCRSO
will arrange through the Bishop's Liaison to the Charismatic Renewal
in the Diocese to promote the event to prayer groups in the Diocese.
Accommodation
and Meals - Providing accommodation
and meals for the Team. If arrangements can be made to billet the
Team in private homes or at the Rectory, this would significantly
reduce costs and we would gratefully accept any hospitality offered
to us.
CCRSO COMMITMENT
CCRSO will be
responsible for reimbursing Team members for the following costs::
Air Travel - Actual
cost of air fares. Wherever possible Team members will take
advantage of "seat sales", discounts etc..
Car Travel - Claims
for car expenses are at the discretion of the claimant. Sometimes
these are covered by CCRSO under a special arrangement between the
individual claimant and CCRSO. In other cases, claimants may choose
to be reimbursed at the rate of $0.30 per km. plus out of pocket
costs for meals etc. along the way.
Stipends - Stipends
are paid by CCRSO to speakers on the Team.
REIMBURSEMENT
The general
method of reimbursing CCRSO and the Parish/Organizing Committee for
expenses incurred above is an 80/20 split of collections taken up
during the mission. For the usual four (4) night mission in the
Parish church, two (2) collections would normally be taken up usually
on the second and final evening of the mission. Donors will be
encouraged to use envelopes provided either by the Parish or CCRSO so
that tax receipts may be issued for contributions. The proceeds of
the collections or any other "free will' offerings will then be
divided 80% to CCRSO, 20% to the Parish/Organizing Committee.
In cases
where tickets are sold to cover the cost of renting outside
facilities, halls etc, any surplus funds generated from tickets
sales, after settlement of rental costs, should be added to the total
of collections or donations received and distributed as outlined above.
If
"seed" funds are provided by CCRSO, these are to be repaid before
any funds are divided on the basis shown above.
CCRSO will
use its share of the collections/donations to cover the expenses of
the Team as outlined above. Any surplus will be retained by CCRSO to
provide for future Resource Team activities and to maintain other
CCRSO programs.
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